Pay Bills
Review supplier bills and follow approvals, scheduled payments, and completed transactions.
Use Pay Bills to receive supplier bills, review extracted data, and follow the payment through four views.
| View | What appears |
|---|---|
| Inbox | Bills whose payment instruction has not been confirmed. |
| Needs Approval | Pending approval requests. |
| Scheduled | Authorized payments waiting for their execution date. |
| Paid | Completed transactions. |
Failed, returned, or refunded transactions do not appear in Paid.
Receive a bill
Upload a PDF, JPG, or PNG, or send the document to the private address in Pay Bills → Settings.
Uploading or emailing a bill attaches the document and starts extraction. It does not submit a payment instruction, request approval, schedule a payment, or move money. The bill stays in Inbox until you confirm its payment instruction.
If you upload from Send money, Pharos shows a processing screen and continues when extraction finishes. If you upload from Pay Bills, select Review bill to continue from Inbox.
Continue to payment
Open the bill in Inbox and select Review bill. Review each step:
- Match the detected supplier to an existing recipient.
- Choose the recipient and destination account.
- Confirm the amount and source financial account.
- Review accounting categorization and bill data.
- Choose the date and purpose.
- Review the complete instruction and confirm.
Progress stays in the browser session, separately for each account and bill or manual payment. Reloading the page preserves that progress; intermediate steps do not submit the instruction.
Confirmation saves the bill review, creates one payment instruction, and evaluates the approval policy:
- If approval is required, the payment appears in Needs Approval.
- If authorized for a future date, it appears in Scheduled.
- If authorized for immediate execution, a pending transaction is created.
Execution
When a scheduled payment becomes due, Pharos creates one pending transaction. A technical retry does not duplicate that transaction.
A transaction appears in Paid only after completion. Approval, scheduling, and submission are separate from a successful payment.
Navigation and direct links
Pay Bills preserves the active view and selected detail in the URL. Use these links with authorized teammates, or use the browser's back and forward controls to return to the same context.
?tab=inbox&billId=
?tab=needs-approval&requestId=
?tab=scheduled&paymentId=
?tab=paid&transactionId=